As a handyman, your skills are in demand, but getting paid for your hard work shouldn't be another chore. This guide provides you with practical tools and advice to create professional invoices and ensure timely payments for every job.
Don't just list "Repairs." Itemize specific tasks like "Drywall Patching (2 sq ft)" or "Faucet Replacement (labor only)." List materials separately, e.g., "1/2" PEX Pipe (10 ft)" or "New Cabinet Pulls (qty 8)," including their individual costs. This transparency builds trust and justifies your total.
For jobs requiring significant material purchases (e.g., deck repair, custom shelving), request a 25-50% deposit upfront to cover these costs. Clearly state this in your initial quote and on the invoice. This minimizes your out-of-pocket expenses and ensures client commitment before you start.
For most handyman services, "Net-7" (due in 7 days) or "Net-14" (due in 14 days) are ideal to maintain consistent cash flow. Avoid Net-30 unless it's a long-term commercial client. Clearly state the due date and any late payment fees or interest on the invoice to manage expectations.
Research your local sales tax (or GST/HST) requirements for both labor and materials, as regulations vary by region. If applicable, add it as a separate, clearly labeled line item. Also, consider a small "travel fee" or "service call fee" for shorter appointments to cover fuel and non-billable travel time.
Facilitate easy payment by accepting cash, checks, direct bank transfers, and digital options like Venmo, Zelle, or credit card processors (e.g., Square). List these clearly on your invoice. If payment isn't received by the due date, send a polite follow-up email or call within 1-2 days to inquire.
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Create my invoice free →For smaller, predictable tasks like mounting a TV or fixing a leaky faucet, a flat rate often works well. For larger, less predictable jobs (e.g., custom carpentry, diagnosing complex issues), an hourly rate of $50-$100 (depending on location and expertise) is usually more appropriate. Always be transparent about your chosen method before starting work.
Emailing a professional PDF invoice is generally the most efficient method; it's quick, provides a digital record, and clients can easily print or save it. For clients less comfortable with email, a physical copy handed over at job completion or mailed can also be effective.
Start with polite reminder emails or calls after the due date. If still unpaid after 2-3 attempts, send a formal 'past due' notice. For significant amounts, consider small claims court or a collection agency, but always prioritize clear communication and upfront terms to prevent such situations. Document all communication thoroughly.
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