As a busy plumber, your time is best spent fixing pipes, not chasing payments. This guide provides essential invoicing strategies and a free template to help you get paid efficiently and reliably for every job.
Avoid generic 'Plumbing Repair'. Itemize specific services like 'Drain Snake Service (Main Line)', 'Toilet Flange Replacement', or 'Water Heater Installation Labor'. Clearly list parts used, their cost, quantities, and your hourly rate (e.g., $90-150/hr), diagnostic fees ($75-150), and any trip charges.
For larger projects (e.g., re-piping, water heater replacement), always request a 25-50% deposit upfront. This covers material costs and secures client commitment. Clearly outline your pricing structure, including potential emergency call-out premiums, on your estimates and invoices.
For small repairs, 'Due on Receipt' or 'Net 7' (payment due in 7 days) works well. For larger projects, 'Net 14' or 'Net 30' might be appropriate. State accepted payment methods (e.g., bank transfer, credit card via mobile POS, check) and clearly define late payment penalties (e.g., 2% monthly interest or a flat fee).
Ensure you correctly apply and itemize sales tax (if applicable in your region/state) on all invoices, especially for parts and materials. For commercial or B2B clients, be prepared to provide your business tax ID (EIN) and a detailed breakdown for their accounting purposes. Keep meticulous records for end-of-year tax filing.
Issue invoices immediately upon job completion, ideally on-site using a mobile invoicing app. Offer convenient payment options like mobile credit card readers or direct bank transfers. Follow up promptly with a friendly email or call if payment isn't received within 24-48 hours past the due date.
Fill it in, watch it build live, and download a clean PDF invoice in under a minute. No signup to try, no watermark.
Create my invoice free →Always include your business name, contact info, client details, a unique invoice number, date, itemized services (labor, parts, travel), quantities, rates, subtotal, sales tax (if applicable), total due, and clear payment terms.
For jobs requiring significant material purchases or extended labor (e.g., water heater installation, full bathroom remodel, re-pipe), request 25-50% upfront. This secures materials and demonstrates client commitment to the project.
Clearly state higher emergency/after-hours rates or call-out fees on the invoice. For urgent, immediate repairs, aim for payment on-site upon completion. Offer mobile payment options to facilitate this quick transaction.
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